|
RULES AND
BYE-LAWS OF INDIAN MEDICAL ASSOCIATION PUNJAB STATE BRANCH
in conformity of the Rules and Bye -laws of Indian Medical
Association, I.M.A. House, Indra Prasth Marg, New Delhi (Head
Quarter of I.M.A.)
NAME
1. Name of the Association is "Indian Medical Association
PUNJAB STATE BRANCH."
OFFICE
2. a) Office of the Association is located at I.M.A. House,
Bhai Randhir Singh Nagar, Ludhiana 141001, Punjab.
b) Hony State Secretary and Hony State Financial Secretary
shall be elected from any local I.M.A. Branch under I.M.A.
Punjab State.
c) The State Office shall have secretarial and other staff
as may be necessary.
d) Hony. State Joint Secretary shall be elected from any local
I.M.A. Branch from Ludhiana.
e) Hony. State Joint Secretary will look after the I.M.A.
Punjab State Office at Ludhiana and supervise day to day Working
under the direction & advice of the state council through
the Hony. State Secretary.
f) Hony. Assistant Secretary will be nominated by the President
from the members of I.M.A. of the Local Branch of which the
President is a member. The Assistant Secretary will assist
the President.
OBJECTS
3. The objects of the Association are:
i) To promote and advance medical and allied sciences in all
their different branches to promote the improvement of public
health and medical education in Punjab.
ii) To main the honour and dignify and to uphold the interests
of the medical profession and to promote cooperation amongst
the members thereof.
iii) To work for the abolition of compartmentalism in medical
education, medical services and registration in the country
and this to achieve equality among all members of the profession.
METHODS
4. For the attainment and furtherance of the objects,
the Association may:
i) Hold periodical meetings and conferences of the members
of the Association and the medical profession in general.
ii) Arrange from time to time congresses, conferences, lectures,
discussions and demonstrations on any aspect of the medical
and allied sciences.
iii) Publish a regular Bulletin of the Punjab I.M.A. giving
all the activities and other information in it.
iv) Maintain a Library and an Association Office.
v) Publish from time to time in the journal of the Indian
Medical Association transactions and other papers embodying,
medical researches conducted by the Members or under the auspices
of the Association.
vi) Encourage Research in medical and allied sciences with
grants out of the funds of the Association, by the establishment
of the scholarships, prizes or rewards and such other manner
as may from time to time be determined upon by the association.
vii) Conduct educational campaign among the people of Punjab
in the matter of public health and sanitation cooperating
with different public bodies working with the same object.
viii) Organise medical camps for providing medical relief
during epidemics and in times of emergency.
ix) Consider and express its views on all questions and the
laws of the state or proposed legislation affecting public
health; the medical profession and medical education and initiate
or watch over or take such steps and adopt such measures form
time to time regarding the same as may be deemed expedient
or necessary.
x) Purchase, take lease of or otherwise acquire, hold, ménage
let, sell, exchange, mortgage or otherwise dispose of movable
or immovable property of every description and all rights
or privileges necessary or convenient for the purpose of the
Association and in particular any land, building, furniture,
household or other effects, utensils, books, newspapers, periodicals,
instruments, fittings, appliances, apparatus, conveyance and
accommodation and when deemed necessary or desirable in the
interest of the Association, sell, let, hire out, mortgage,
transfer or otherwise dispose of the same.
xi) Erect, maintain, improve or alter and keep in repair any
building for the purpose of the Association.
xii) Borrow or raise money in such manner as the Association
may think fir and collect subscriptions and donations for
the purposes of the Association.
xiii) Invest any money of the Association not immediately
required for any of its objects in such manner as may from
time to time be determined by the Association.
xiv) Assist, subscribe to or co-operate with any other public
body whether incorporated, registered or not, and having altogether
in part objects similar to those of the Association.
xv) Create or assist in creating branches for any of the purpose
aforesaid.
xvi) Do all such other things, as are cognate to the objects
of the Association or are identical or conductive to the attainments
of the above objects.
xvii) To provide facilities for continuing medical education
to its members, IMA College of General Practitioners has been
established under the auspices of IMA Punjab State Branch.
The Memorandum, Rules and Regulations of IMA College of General
Practitioners shall have to be approved by the State Council
of IMA Punjab and shall be inconformity with the Rules, Memorandum
and Bye -Laws of IMA College of General Practitioners (HeadQuarters)
I.M.A House Indra Prasth Marg, New Delhi.
xviii) I.M.A. Academy of Medical Specialities has been started
to impart higher continued Medical Education.
PART II RULES OF THE ASSOCIATION
DEFINITIONS
In this Rules and the Bye-laws made thereunder, unless, context
otherwise requires:
a) "Association" means the Indian Medical Association Punjab
State Branch.
b) "Conferences" means the annual Punjab Medical Conference
organized under the auspices of Indian Medical Association
of Punjab State Branch.
c) "State Council" means the State Council of Indian Medical
Association of Punjab as constituted under the Rules of Association.
d) "State Offices" means State Office of Indian Medical Association
Punjab State Branch.
e) "Local Branch" means a Local Branch of the Association
as formed under the Rules of the Association.
f) "College" means IMA College of General Practitioners Punjab
State Faculty under the auspices of IMA Punjab State.
g) "Journals" means IMA Punjab Bulletin or any other publication
of the Association or of the College as defined.
h) "HeadQuarters" means Headquarter office of Indian Medical
Association New-Delhi India.
i) "State Headquarter" means State Office of the Association
and the College i.e. I.M.A. House Ludhiana.
j) "Academy" means I.M.A. Academy of Medical Specialities
Punjab State I.M.A. k) "Bhavan" means Punjab State Bhavan
which is the State Office of I.M.A.Punjab at Ludhiana.
l) "Rules and Bye-Laws" means rules and bye-laws of the Association.
CONSTITUTION
1. The Association shall consist of Members whose names are
on the register of the Members of the Association at the time
when these revised Rules and Bye-Laws come into operation
and of subsequent Members, who shall be those persons who
being eligible, shall after the date of adoption of these
revised Rules and Bye-laws of the Association, be duly enrolled
in such manner and upon such conditions as may be prescribed
from time to time by the Rules and Bye-laws.
REGISTER OF MEMBERS
2. There shall be a Register maintainer at the State Headquarters
in which the names of all the Members of the Association shall
be entered with their qualifications, Registration numbers
and Addresses branch wise and direct members shall be entered
under separate head.
LOCAL BRANCHES
3. The members of the Association shall, whenever possible,
group themselves into separate local bodies styled Local Branches.
4. Each Local Branch shall have a local area to be determined
by the State Working Committee of the Association and ratified
by the State Council of Indian Medical Association Punjab
State Branch.
STATE BRANCH
5. All Local Branches within the state of Punjab shall form
a group to constitute the State Branch.
DIRECT LOCAL BRANCH
6. As there is a State Branch, no Local Branch can become
Direct branch attached to Headquarters Office.
RULES & BYE-LAWS OF LOCAL BRANCHES
7. I) There shall be a model set of rules and Bye-Laws to
act as guidelines for local and State Branches, as approved
by the Working committee. A Local and State Branch shall however,
be free to govern itself in such manner as it shall think
fit and for that purpose to make from time to time Rules and
Bye-Laws as it may think fit and to repeal or alter the same
as and when it may consider it expedient. The Rules and Bye-Laws
so made and for the time being in force, shall be binding
on the Members constituting the Branch in reference to which
they are made, provided that such Rules and Bye-Laws are in
general conformity with the Rules and Bye-Laws of the Association
and have been approved by the Hony. State Secretary subject
to subsequent ratification by the State Council of the I.M.A
subject to the approval of working committee of I.M.A (Head
Quarters).
II) A local branch after formation shall send its set of Rules
and Bye-laws to the Headquarters office with a copy to the
State Branch office. The State Branch shall forward its comments,
it any, to the Headquarters office with in the 4 weeks from
date of receipt. The State Branch shall however have no powers
to approve or modify the same.
III) Till such time the constitution, Rules and Bye-Laws of
newly formed branch or those of existing branches, who do
not have constitute of their own at present including all
amendments/alterations/additions etc., are ratified by the
Working Committee, the model set of Rules/Bye-Laws as prescribed
by the working committee shall only be operative.
IV) The Rules and Bye-Laws of the Indian Medical Association
shall apply in any matter if not covered by rules/Bye Laws
of the State or Local Branch already ratified by the working
committee of the Association.
JURISDICTION
OF STATE BRANCH
8. All Local Branches with in the jurisdiction of the State
Branch shall be guided by the latter in all matters subject
to the Rules and Bye-Laws of the Association.
9. Local Branches within the jurisdiction of State Branch
shall refer all matters concerning the State Branch shall
like wise refer all matters concerning the Government of India
or India as a whole to the Headquarters for necessary action.
10. The Association will not be liable for any of the debts
or liabilities to any of its members or Branches, nor shall
any of its Branches, be liable for any of its debts and liabilities
of the Association.
ELIGIBILITY REGARDING MEMBERSHIP
11. Any person registered with a medical council
in India on the basis of the his/her medical qualification,
as defined in the Indian Medical Degrees act, 1916 (Act VII
of 1916) and included in the schedule as to the Indian Medical
Council Act, as amended from time to time shall be eligible
for membership, however, all interns having temporary registration
will be eligible to become members of the Indian Medical Association
as defined in Rule (12 F).
CLASSIFICATION OF MEMBERS HONORARY
MEMBERS:
12. (A) The Association shall have power to elect as Honorary
Members such persons and in such manner as the Bye-laws may
provide and to admit Members so elected such privileges (other
than that of receiving notices of meetings or of voting or
holding office) as may from time to time be conferred on them
by or under the Bye-Laws.
BRANCH MEMBERS:
(B) Persons enlisted as Members through a Local Branch as
per Bye- laws shall be called Branch Members.
DIRECT MEMBER:
( C ) Persons who are eligible for Membership and reside or
practice or are employed in a place where no Local Branch
exists, when enlisted, shall be called Direct Members, if
there is a State Branch in the State such Direct Members shall
be attached to the State Branch. Direct Members not residing
or Practising within the junctions of any State branch shall
be attached to Headquarters.
LIFE MEMBERS
(D) Members who pay a lump sum in lieu of yearly subscription
according to the Bye-Laws laid down for the purpose shall
be called Life Members.
ASSOCIATION MEMBERS:
(E) Members of one Branch who are elected as Association Members
of another Branch according to Rules and By-laws of that Branch
enjoying all privileges of members of that Branch except that
of voting or holding office, shall be called Associate Members.
INTERN MEMBERS:
(F) All interns otherwise eligible and registered (temporary)
with the various state medical councils under Medical Council
of India Act may be enrolled as intern member for the period
of their temporary registration. These members will be considered
for regular membership on their obtaining full registration
after completion of internship. Intern members may have also
the privileges of memberships of a local branch except (i)
right of voting (ii) right of holding any elected office in
the branch and representing the branch in any outside body
in any capacity.
SPECIAL MEMBERS:
(G) The Association shall have power to elect as Special Members
such persons and in such manner as the Bye-laws may provide
and to admit members so elected to such privileges (other
than that of voting or holding office) as may from time to
time be conferred on them by or under the Bye-laws.
ATTACHED MEMBERS:
(H) The Medical personnel of Armed Forces of India who are
attached members of I.M.A. headquarters as Rules of I.M.A
shall be attached to the Branch where they happen to reside.
They shall have all privileges of membership except that of
voting and/or of holding any office in the Branch. While they
will not pay any H.F.C. they shall be required to pay any
charges fixed by the Branch for day-to-day activity and for
any special activity.
AFFILIATED MEMBERS:
(I) Members from affiliated bodies shall be affiliated Members
on terms and conditions to be decided upon and laid down from
time to time.
ASSOCIATION YEAR
13. The year of the Association and all its Branches for financial
purposes shall be from the 1st April of each year to the 31st
March of the following year. For purposes of H.F.C. the financial
year may be divided into 2 half periods viz. 1st April to
30th September and 1st October to 31st March provided that
the Association may prepare accounts as required by Income-Tax
Act or any statutory requirement, for different period.
14. The members of the Association shall pay an annual subscription
as provided in the Bye-Laws.
HEADQUARTERS FUND CONTRIBUTION FROM
BRANCHES
15. Every Local Branch shall pay Headquarter Fund Contribution
(H.F.C.) to the State Branch along with additional contribution
of the state branch and the State Branch shall pay Headquarter
Fund Contribution to Headquarters as provided in the Bye-Laws.
PRIVILEGES OF MEMBERSHIP
16. A) Payments of each year's subscription shall
entitle the Member for that period to all privileges of Membership
of the Association and to those the Branch of which he is
a member.
B) A Member shall be entitled to receive a copy of the Journal
of the Association and of other publications of the Association
either free of charge or at such rates as the Association
may fix from time to time.
C) All Life Members shall have the right to enjoy the privileges
of membership of the Branch within whose Jurisdiction they
may happen to reside or practice or be employed for the time
being.
D) All members shall have the right to attend and take part
in discussions at all general and clinical meetings, lectures
and demonstrations organized by the Association or its Branches
of which they are Members.
E) All Members shall have the right to attend Medical Conferences
organized by the Association or any of its Branches on such
items as laid down in the Bye -laws.
F) All Members shall enjoy any other privileges that may hereinafter
be conferred by the Association.
G) On termination of membership, a person shall automatically
cease to hold such office or appointment as he may be holding
in the Association or in a branch or in any body as Association's
nominee.
MANAGEMENT OF THE ASSOCATION
17. The General control, Management and direction of the policy
and affairs of the Association shall be vested in a body styled
as the state council of I.M.A. Punjab. COMPOSITION OF STATE
COUNCIL
18. The State Council shall be composed of the following members
of the Association.
A) Ex-OFFICIO MEMBERS:
i) The Persistent of the Association
ii) Two-Vice Presidents
iii) Hony. State Secretary.
iv) Hony. Joint State Secretary.
v) Hony. State Financial Secretary/Treasurer.
vi) Hony. Assistant State Secretary.
vii) Three Hony. Organising Secretaries (One from each region
of the state as defined by the State Council from Local Branch)
viii) Hony. Secretary for Public Relations.
ix) Director of studies, IMA College of GPs.
x) Hony. Secretary IMA College of GPs.
xi) Hony. Joint Secretary IMA College of GPs.
xii) Editor-Cum-Secretary IMA Punjab Bulletin.
xiii) Associate Editor -Cum-Joint Secretary IMA Punjab Bulletein.
xiv) Chairman IMA Academy of Medical Specialities.
xv) Hony. Secretary, IMA Academy of Medical Specialities.
xvi) Hony. Joint Secretary, IMA Academy of Medical Specialities.
xvii) Chairman IMA Action Committee Cum Legal Cell
xviii) Hony. Secretary IMA Action Committee Cum Legal Cell
xix) Central Working Committee Representatives.
xx) The Past Presidents of IMA Pb. (if members of I.M.A. Punjab)
xxi) Past Hony. State Secretaries (if members of I.M.A. Punjab)
xxii) President Elect (Punjab State I.M.A.)
xxiii) Two- Vice Presidents Elect. (Punjab State IMA)
B) ELECTED MEMBERS:
a) LOCAL IMA BRANCH REPRESENTATIVES:
1) 10-25 one representative. Where strength of
the branch is 25 or less local IMA Branch secretary will ordinarily
be representative of the branch in state council.
ii) After 25 members one additional representative for every
25 members or part thereof. However, an alternate shall be
elected in place of local Secretary is not a position to do
so. NOTE: No office bearer in the state council shall continue
to function for more than three consecutive years in the same
office.
b) CENTRAL COUNCIL REPRESENTATIVE
FROM LOCAL IMA BRANCH:
i) The total number of members of Local Branches on whose
behalf H.F.C. has been received in full by 31st March shall
from the basis of determining representing of Local Branches
to the Central Council.
ii) Branch Representatives from the Local Branches and from
the Direct Members shall be in the following scales : 20-100
members one representative for every 100 members or part thereof:
Contiguous Branches, with less than 20 members, may combine
to elect one representative for 20-100 members.
iii) In determining the representation of Local Branches on
the central council, the strength of a Local Branch shall
be determined each year on the numbers of its members on the
register of membership of the Branch at the Headquarters on
behalf of whom H.F.C. has been received in full at the Headquarters
by the 31st March. Complete list of membership as on 31st
March shall be sent by each Local Branch so as to reach the
Headquarters through the State Branch concerned by the 30th
April. For convenience, Local IMA Branch should send the list
in duplicate to State IMA Office/Hony. State Secretary so
as to reach him on or before 15th April. One copy of the list
shall be retained in the Local Branch Office.
C ) Representatives from members belonging to services such
as Armed Forces or Civil Medical Services and from special
organizations may be included in the Central Council in such
numbers and on such conditions as provided in the Bye-Laws
from time to time.
TERM OF OFFICE OF THE STATE COUNCIL
19. The State Council shall be a continuous body. ANNUAL MEETING
OF STATE COUNCIL
20. The Annual Meeting of the State Council shall ordinarily
be held at the time of the Annual Conference and shall finish
its work before the first day of the Annual Conference. In
case of uncertainly of conference, the Annual Meeting can
be held earlier. In case there is no Conference at all, the
Annual Meeting shall be held not later than 30th June of that
year.
POWER AND FUNCTIONS OF THE STATE
COUNCIL
A) The State Council will administer the affairs of the Association
in accordance with the Memorandum of the Association, and
the Rules and Bye-Laws. The council shall exercise such acts
and things as may be exercised or done by Association.
B) The State Council shall have the right to delegate all
or some of its powers except those relating to change of Rules
and other specified reservations to a "State Working Committee.
The composition of which shall be governed by the Bye-Laws.
C) The State Council shall have the right to appoint special.
Adhoc or such committee as it may deem necessary from time
to time and delegate some of its powers to such committees.
D) The office bearers of the Association, except the President
and Vice -Presidents, shall be elected or appointed by the
State Council as per provision laid in the Bye -laws.
E) The decision of the State council in all matters not covered
by Rules and the Bye-laws shall be final and binding.
MEETINGS OF STATE COUNCIL
21. The State Council shall have the following
four types of meetings:
i) Annual Meeting
ii) Ordinary Meeting
iii) Special Meeting
iv) Requisition Meeting
MEETINGS OF STATE COUNCIL
21. The State Council shall have the following
four types of meetings:
i) Annual Meeting
ii) Ordinary Meeting
iii) Special Meeting
iv) Requisition Meeting
ANNUAL MEETING OF STATE COUNCIL
A) The Annual Meeting of the State Council shall be held at
a convenient place, date and time to be decided by the Hony.
State Secretary in consultation with the President.
BUSINESS OF THE ANNUAL MEETING OF
STATE COUNCIL
1) The business to be transacted at the Annual Meeting of
the State Council shall be taken in the following order:
i) The election, if necessary (in the absence of President
and the Vice-Presidents) of the Chairman.
ii) Meeting called to order.
iii) Messages of inability to attend the meeting.
iv) Self introduction of the members present.
v) Confirmation of the minutes of the last meeting.
vi) Adoption of the annual report of the previous year.
vii) Adoption of the audited accounts.
viii) Consideration of the budget for the next year.
ix) Election of the office bearers and members of a) State
Council b) State working committee. c) Board of Management
of I.M.A. College of G.P's Punjab State Faculty. d) Board
of Management of I.M.A. ACADEMY of Medical Specialities. e)
Bulletein Committee.
x) Election of State Representatives to the Central Working
Committee. (Both Regular and Alternative)
xi) Amendments to Rules and/or Bye-Laws if any.
xii) Resolutions brought forward by the State Working Committee.
xiii) Resolutions brought forward by Local Branches.
xiv) Resolutions brought forward by individual members of
the Association.
xv) Introduction of New President by the out-going President.
xvi) Installation of the new president if there is no conference
or the conference is late and his/her address to the members.
xvii) Any other matter with the permission of the Chair.
2 ) GENERAL RULES ABOUT THE ANNUAL
MEETING OF THE STATE COUNCIL: a) Except with the
special permission of the Chairman no resolution shall be
placed before on Annual Meeting of the State Council that
has not been previously given notice of and duly circulated
with the agenda of the meeting.
b) Resolutions sponsored by individual members and Local Branches
shall reach Hony. State Secretary through the Local Branches,
if any. Individual members however shall have the right to
send any resolution direct to the Hony. State Secretary of
the Association provided a copy has also been previously submitted
to the Local Branch.
c) Notice of resolution to be moved at the Annual Meeting
of the State Council shall reach the Hony. State Secretary
of the Association at least four weeks before the meeting.
ELIGIBILITY OF THE MEMBERS TO TAKE
PART IN ELECTION
3) Those Branches, who send the names of the their
representatives atleast four weeks before the Annual meeting,
shall take part in the election, otherwise those branches
who do not send the names of new representatives, old ones
will be eligible.
ORDINARY MEETINGS B) Ordinary meetings of State Council must
be held subsequent to the Annual Meeting of the State Council
for purpose of confirmation of the minutes of the Annual Meeting
of the State Council and such other business as brought before
it. Besides, ordinary meeting of state council may be held
as often as necessary but not less than 3 altogether in a
financial year However one such meeting shall be held before
the Annual Conference and if no annual conference is held
with in these months of the Annual State Council Meeting.
SPECIAL MEETING OF THE STATE COUNCIL
C) The working Committee shall have the right to request the
President/Hony. State Secretary to convene a special meeting
of the State Council, when ever necessary.
REQUISITION MEETING OF THE STATE
COUNCIL
D) A requisition Meeting of the State Council will be held
within four weeks on receipt of requisition signed by at least
10 members of the Council stating the business for which the
meeting is required. The time, date and place of such meeting
shall be fixed by the Hony. State Secretary in consultation
with the President. In case the State Secretary fails to call
the meeting within the specified period, the President shall
call the meeting within 10 days after the expiry of the date.
If no meeting is called at all, the requisitionists are entitled
to call such meeting within the next 15 days.
22. NOTICE OF THE MEETING OF STATE
COUNCIL
A) ANNUAL MEETING:
i) At least 2 Weeks Notice shall be given to all members stating
the venue, date and the time of the meeting along with the
agenda of business to be transacted. ii) The Annual Report,
Accounts (Audited/Unaudited) and Budget with all other relevant
papers shall be posted by book post under certificate of posting,
preferably 2 weeks before the date under the meeting.
iii) In emergencies a shorter notice shall be allowed at the
discretion of the Hony. State Secretary in consultation with
the President, but in no case it shall be less than a week.
iv) A notice may be served on a member either personally or
by post under certificate of posting.
B) ORDINARY MEETING
At least two weeks notice shall be given to all members stating
the venue, date and time of the meeting along with the agenda
of the business to be transacted and relevant papers. In emergencies,
a shorter notice shall be allowed at the discretion of the
Hony. State Secretary in consultation with the President but
in no case it shall be less than 5 clear days.
C) SPECIAL MEETING: At
least 3 weeks notice shall be given to all members stating
the venue, date and time of the meeting. The agenda for this
meeting will be specific related to the need of special meeting
only. Relevant papers must be circulated alongwith the agenda.
D) REQUISITION MEETING
i) On receipt of due demand for Requisition meeting the Hony.
State Secretary must cell such a meeting with 4 weeks on receipt
of the requisition giving 10 days notice, venue, time and
date in consultation with the President.
ii) In case the State Secretary fails to call the meeting
within the specified period, the President shall call the
meeting within 15 days after the expiry of the above time
giving at least 7 days notice stating the venue, date, time
and agenda.
iii) If no meeting is called by the Hony. State Secretary
and the President within the specified period the requisitionists
shall call the meeting within the next thirty days giving
at least for 7 days stating the venue, date and time alongwith
the agenda.
QUORUM FOR THE MEETING OF THE STATE
COUNCIL
23. The quorum for the ordinary meetings of the State Council
other than the Requisition Meeting, shall be 11 of which at
least 6 shall be other than the office bearers of the Association.
The quorum for the annual and special meeting shall be 16
and fro the requisition meeting, it shall be 20.
STATE WORKING COMMITTEE
24. The State Council at its Annual meeting shall elect a
State Working Committee. The State Working Committee shall
be a continuous body.
COMPOSITION OF STATE WORKING COMMITTEE
25. The State Working Committee shall be composed of the following:
-
A) Ex -OFFICIO MEMBERS :
i) The President.
ii) The Immediate Past President (if member of the Association)
iii) The Vice- Presidents.
iv) The Hony. State Secretary
v) Hony. Joint State Secretary
vi) Hony. Assistant State Secretary.
vii) Three Organising Secretaries, One from each region of
State
viii) Hony. State Financial Secretary /Treasurer
ix) Hony. Secretary for Public Relations.
x) Director studies College of GPs.
xi) The Hony. Secretary IMA College of GPs.
xii) Hony. Joint Secretary IMA Academy Medical Specialities
xiii) Chairman IMA Academy Medical Specialities
xiv) Hony. Secretary, IMA Academy Medical Specialities
xv) Hony. Joint Secretary IMA Academy Medical Specialities
xvi) The Editor-Cum-Secretary. IMA Punjab Bulletin.
xvii) Associate Editor-Cum-Secretary. IMA Punjab Bulletin.
xviii) Chairman IMA Action Committee Cum Legal Cell
xix) Hony Secretary IMA-Action committee Cum Legal Cell
xx) Central Working Committee Representatives.
xxi) All Past Presidents IMA Punjab State (if Members of Association)
xxii) All Past State Secretaries (if Members of Association)
B ) ELECTED MEMBERS:
1) 10 Members to be elected by the state Council at the Annual
Meeting from among its members.
2) General Rules to send representatives to Central Working
Committee by the State Branch :
i) The total number of members of all Local Branches under
a State Branch on whose behalf H.F.C. has been received in
full by 31st March, shall from the basis of determining representation
of State Branches to the working Committee I.M.A.
ii) a) The State Branch shall elect their representatives
to the working committee from amongst their members who have
been members of the Association continuously for at least
two years immediately preceding. The scale of representation
of the working committee shall be as follows: - 1- 1000 members
- one representative Every additional 501-1000 members - one
additional representative For example: 1-1500 members - one
representative 1501-2500 members -two representative 2501-
3500 members - three representative and so on
b) The State Branch shall not elect any member regular or
alternate-to the working committee and the working committee
shall not elect any member to any standing committee/committee
to be constituted, who is an ordinary member of a local branch
which is suspended.
c) Similarly, an elected member of the working committee shall
cease to be the member of the working committee if the State
Local Branch to which he/she belongs, is suspended.
d) Ordinary members elected on various committees of the working
committee will also cease to be members of such committees
on suspension of the State/Local Branch to which they belong.
III) The State Branch shall also elect an equal number of
alternate representatives who shall be entitled to be sent
as substitutes and when occasion arises at the discretion
of the President of the State Branch. The agenda of all meetings
will also be sent to the alternate representatives.
V) The state working committee shall assume office after the
annual meeting of the State Council following the election
of the State working Committee and shall continue to hold
office till the end of the annual meeting of the State Council
in the following year or till their successors are appointed.
VI) In determining the membership of the State Branch of the
purpose of representation on the working committee, the strength
of the Branch shall be calculated each year on the number
of members on the register of the Branch at the Headquarter,
on behalf of whom the H.F.C. has been paid in full to the
Headquarters, by the 31st March Complete list of such membership
as on 31st March should reach the Headquarters by the 30th
April if not supplied already as per Rule 25 B (ii).
26. CO-OPTED & INVITED MEMBERS OF
WORKING COMMITTEE
a) Co- opted Members: The President may co-opt, upto 2 members
to attend any particular meeting of the working committee.
The co-opted members will be paid T.A. as per Bye-laws. The
co-opted members shall enjoy all the rights and privileges
of regular members for the purpose of the particular meeting
for which they have been co-opted.
b) Invited members: The following members shall stand invited
to the meetings of the State Working Committee.
i) All office beares of I.M.A who are not members of the Working
Committee.
ii) Chairman of all Standing Committee which are on agenda
of Working Committee.
In addition to the above, the President may invite any other
member of the Association to attend a particular meeting of
the Working Committee. All such invited members may take part
in discussion but shall not be entitled to vote or to draw
T.A. from the Association fund.
27. POWERS AND FUNCTIONS OF THE
WORKING COMMITTEE
The State Working Committee shall be the executive authority
and as such shall have the power to carry into effect the
policy and programme of the Association as laid down by the
State Council and shall remain responsible thereto. The State
Working Committee shall have the right :-
A) To make regulations and issue instructions for the proper
working of the Association and for the maintenance, and administration
of the Association rooms, library and properties and for the
organization and maintenance of the publications.
B) To appoint Committees, sub- Committees, Ad-hoc Committees,
and Standing Committees as and when necessary.
C) To represent any matter in which they consider the interest
of the Association of that of the medical profession are affected
before Government or the public bodies of any properly constituted
authority.
D) To receive reports of Standing and sub-Committees which
have met since the immediately preceding meeting of the State
Working Committee.
E) To considered and decide application for membership resignation
of members, suspension of members of Branches and the question
of taking such disciplinary action as it may deem fit against
any member or Branch for misconduct, willful neglect or default.
F) To Write off the whole or part of the unrealizable arrears
of subscription of members, or Headquarters Fund Contributions
from Branches or other outstanding dues of the Association
or its Publications, if considered desirable. G) To appoint
or remove salarised officers and servants of the Association.
H) To fix up the rates of traveling allowances to be paid
to the Office -bearers of the Association on and the members
of the State council, Working Committee and other Committee,
Ad-hoc Committee and Sub-Committees.
I) To consider all matters and make necessary recommendations
as far as possible before these are discussed by the State
-Committees.
J) Subject to the provision of Rules, to exercise in addition
to the powers expressly given by the Rules and Bye-laws, all
such powers and do all such acts and thins as may be done
by the Association.
(K) To amend Bye-laws as per rule 34C.
MEETING OF THE STATE WORKING COMMITTEE
28.A) The working Committee shall hold meetings as often as
necessary
B) Notice: At least seven days notice of the meeting shall
be given to all members stating place, date and time of the
meeting. The agenda of business to be transacted at the meeting
shall accompany the notice of the meeting. In emergency, a
shorter notice shall be allowed but in no case it shall be
less than 2 clear days. A notice may be served on a member
either personally or by post under certificate of posting.
C) The Quorum for the meeting shall be seven of which at least
4 shall be members other than office bearers of the Association.
D) Venue: The meeting of the State Working Committee shall
be held at a convenient place, the date, time and place to
be decided by the Honorary State Secretary in consultation
with the President.
29. STANDING COMMITTEE
The following are the Standing Committees of Punjab State
IMA to be formed by the State Working Committee and to be
approved by the State Council.
i) Grievance Committee
ii) State Building Fund Committee
iii) Committee For Stream Lining Administration
iv) Committee for Public Relations
v) Committee for Publications
The standing Committees so appointed shall not consist of
more than 4 members other than Ex-Officio Members. However
in case of co-option is required, not more than one person
may be co-opted.
POWERS OF THE GRIEVANCE COMMITTEE
The committee will deal with all the urgent and
important problems facing the profession or any dispute arising
in a local branch. The decisions of the Grievance Committee
will have to be ratified by the State Working Committee /State
council at its next meeting.
OFFICE BEARERS OF THE ASSOCIATION
30. A) The following office bearers shall be elected for
the proper management of the Association
i) The President.
ii) Two Vice-Presidents.
iii) Hony. State Secretary.
iv) Hony. State Joint Secretary
v) Hony. Assistant state Secretary.
vi) Three Hony. Organising Secretaries.
vii) Hony. Secretary Public Relations.
viii) Director of Studies IMA College of GPs.
ix) Hony. Secretary IMA College of GPs.
x) Hony. Secretary IMA College of GPs.
xi) Chairman IMA Academy of Medical Specialities.
xii) Hony. Secretary IMA Academy of Medical specialities.
xiii) Hony. Joint Secretary IMA Academy of Medical Specialities
xiv) Editor-Cum-Secretary IMA Punjab Bulletin.
xv) Associate Editor-Cum-Joint Secretary IMA Punjab Bulletin.
xvi) Chairman IMA Action Committee Cum Legal Cell
xvii) Hony. Secretary IMA Action Committee Cum Legal Cell
xviii) Central Working committee Representatives.
B) No Office Bearer of the Association shall continue to
function continuously for more than three terms in the same
position.
C) No one in receipt of any salary from the funds of the Association
shall be elected as Office Bearers and members of the State
Council, Working Committee, Board of Management of the College,
Academy of Medical Specialities, Bulletin Committee, Election
Commission or any other committee.
D) Head office of IMA Bulletin will be Patiala and Bulletin
shall always be printed at Patiala.
IMA COLLEGE OF GENERAL PRACTITIONERS
31. A) Indian Medical Association Punjab State will have
its IMA College of General Practitioners which will be governed
as per its Rules and Bye -Laws approved by the Working committee.
STATE MEDICAL CONFERENCE
B) State Medical Conference will be held every year under
the auspices of Punjab State Council. In July or August every
year, the Hony. State Secretary shall write to all the local
Branches to extend invitation to the State Branch for holding
Annual Conference by a Local Branch. The Invitations so received
will be put before the State Working Committee/State Council
for final decision of the place of the Conference and the
Local Branch shall be informed accordingly.
VALIDITY OF PROCEEDINGS
32. The proceedings of the State Council, Working Committee
or any other Committee or Sub- Committee or other body acting
under the Rules and Bye-laws of the Association or any its
Branches, will not be invalidated by any ACCIDENTAL OMMISSION
TO GET NOTICE THERE BY REQUIRED OR by any vacancy among their
members or by any defect in election or qualification of any
of their members.
DELEGATION OF AUTHORITY
33. Where by or under the Rules of the Bye-laws, any act
or thing required to be done by the Association the same may
be done by such office-bearers, officers; Members of the Association
as the State Council or the working Committee may appoint
for the purpose.
CHANGE OF RULES AMENDMENTS TO THE
MEMORANDUM RULES AND BYE-LAWS
34. A) MEMORANDUM:
Proposal for change in Memorandum of the Association as
and when necessary, shall be considered at a special meeting
of the State Council specially convened for the purpose or
at the annual State Council meeting, if necessary. Amendments
should reach the State Office latest, by February and may
be proposed by individual member, Local Branches and State
Branch of the Association which should be circulated to the
branches for opinion at least 3 weeks before the date of special
or annual State Council Meeting. Due notice of the proposed
change must be given in the agenda for special or annual meeting
of the State Council. No such proposal shall be carried into
effect unless it is agreed to by the votes of 3/5th of members
present and voting at the meeting and confirmed by 3/5th of
the members present and voting in the next state council meeting.
B) RULES :
Proposal for change of Rules shall ordinarily be considered
only at the Annual Meeting of the State Council. If desired
by the State council this may be considered in a special meeting
of the State Council convened for this purpose. Amendments
should reach the State Office Latest by 20th February and
may be proposed by individual members, local branches and
State Branch of the Association which should be circulated
to the branch for opinion at least 3 weeks before the Annual
or Special State Council Meeting. Due notice of the purposed
changes must be given in the agenda of the special or annual
meeting of the State council Rules can be Changed by 2/3rd
majority of those members present and voting. Any addition
to, modifications or repeal of Rules shall be considered to
have come into force only after the proceedings of the meetings
at which they were passed have been confirmed at the next
meeting of the State Council.
EXPLANATION: Due notice shall mean that actual words of the
proposed alteration of the Rules shall be included in the
Agenda of the Meeting of the State Council.
C) BYE -LAWS:
i) Amendments should reach the State Office latest by 20th
February and may be proposed by individual member or local
branches or State Office of the Association which should be
circulated to the branches at least 3 weeks before the annual/ordinary
meeting/Special meeting of the State Council. After due circulation
to the branches the Bye-laws can be amended and/or altered
at the annual or ordinary meeting of the State Council.
ii) In anticipation of the approval of the State council,
the State Working committee may amend the Bye-laws at any
meeting provided the proposed amendments have been duly circulated
to the branches and provided two third of the members of the
committee present and voting at the meeting vote for the amendments,
Immediate effect may be given to such amendments if the State
Working Committee so decides.
ELECTION & OTHER DISPUTES AT STATE
BRANCH AND LOCAL BRANCH LEVEL
35. A) Election Disputes at State Branch & Local Branch Level:
i) In case of Election disputes in State Branch or Local Branches,
an Election Tribunal shall be constituted. For disputes at
the State Levels. Tribunals shall comprise of the President
of the IMA and two Past Presidents of I.M.A. For disputes
at the Local Branch level, the State Branch President and
two Past Presidents of the State Branch under whose jurisdiction
the local branch falls, shall form the Tribunal.
ii) In case the President or a member of the Tribunal in himself
involved in any way in such a dispute, of the Tribunal and
his place shall be taken by another Past President. When there
is a difference of opinion amongst the members of the Tribunal,
the opinion of the President, IMA or the Chairman of the Tribunal
for election disputes at the State Level and that of the State
President or Chairman of the Tribunal for election dispute
at the Local Branch level, shall be final.
iii) If any of the disputing parties is not satisfied with
the Tribunal at State Branch level, it may appeal to the President
of the Association, Headquarter who if he feels that a prima
facie case for appeal exists, will refer it to a Tribunal
consisting of the President of IMA and two Past Presidents
of the IMA (all from headquarters). If any of the Past President
is unable to act or refuses to act or even otherwise interested
or party to the dispute, his place shall be taken by another
Past President. If the President himself is involved or party
to the dispute, he will not act as a member of the Tribunal
and is his place another Past President shall act as member
of the Tribunal. The decision of the Tribunal shall be final
and binding on all concerned.
iv) Records of election shall be maintained for one year.
v) no election shall be called in question except by an election
petition presented to the President, IMA. Headquarter in case
of an election dispute at the State Branch Level, or to the
President of State Branch concerned in case of dispute at
the Local Branch Level, within 15 days of the declaration
of the election results.
B) ARBITRATION:
Any disputes or differences solution for which is not otherwise
provided between (a) member of IMA / State / Local Branch
and (b) the Indian Medical Association . headquarter shall
be decided by the Working Committee of the Indian Medical
Association. Any party raising such disputes shall give at
least six weeks notice of the same of the Headquarters of
IMA and the same shall be placed on the agenda of the following
meeting of the Working Committee. The Working Committee may
regulate its worn procedure for the purpose.
C) NOTICES:
All notices required to be sent under the Rules or Bye-laws
regarding election dispute and /or Arbitration shall be deemed
to have been sufficiently given by addressing at the last
available address in the records of the Association and sending
it by registered post acknowledge due. The Service shall be
complete whether the registered cover is received back with
the endorsement `refused', `not found', `left without address'
or with any other endorsement. It shall be duty of the party
to furnish the address in writing if notice is desired to
be sent at an address different from that with the Association.
D) SUSPENSION:
a) Suspension of Branches (Local and Direct): After due
notice to the Direct or Local Branches and on the recommendation
of the Head-quarters in the case of the Direct Branches and
of the State branches in case of Local branches under the
jurisdiction, the Headquarters shall have the right to suspend
the branches for non -payment of HFC in full by due date and/or
non - admission of valid lists for the half year concerned.
Such suspension shall come into effect immediately. Such suspension
shall be reported to the next meeting of the Working Committee.
b) Suspension of Membership of the Association: The Local
/ Direct branches shall suspend all membership privileges
of such of their members and for such periods on account of
non - payment of branch subscription. Such membership will
be revived on receipt of all dues. Such suspension will not
affect life members of the Association.
BYE -LAWS OF THE ASSOCIATION MEMBERSHIP
1. A) BRANCH MEMBERS:
Every candidate for memberships of the Association through
a Local branch shall fill up a Membership Application Form
(M.A. Form) in the manner prescribed by the Association and
Branch concerned and forward it to the Branch Secretary or
Treasurer along with subscription of the Branch. The Local
branch shall consider the application and submits recommendations
to the office of the State along with the required Head-quarter's
Fund Contribution (H.F.C.) and additional State Contribution
either for whole or half year as the case may be in respect
of the new Member, within a month or receipt of the application.
If the State Council accepts the application, the Secretary
of the state shall forthwith forward his M.A. Form and Headquarter
quota of H.F.C. to the Headquarters at Delhi. The membership
of the applicant with begin after the Hony. General Secretary
IMA (Headquarter) has approved the application. The Hony.
Secretary General shall intimate the Journal Office at Calcutta
the names and addresses of the new members and one copy of
the application form for their records.
B) DIRECT MEMBERS:
Persons eligible to be direct members attached to the State
Branch shall also fill up the M.A. form of the Association
and forward their application along with their subscription
for the Association year or half as case may be to the State
Office. If the applicants are elected as Direct Members, the
Secretary concerned shall, forthwith, give due notice to the
Journal office and the new members concerned.
The State office shall Conduct election for the representative
or representatives of the Central Council on the scale laid
down in the Rules from amongst the Direct members attached
respectively to the Headquarters/ State Branch.
C) ASSOCIATE MEMBERS:
Persons eligible to be Associate Members of a Local Branch
shall not have to fill up M.A. Forms, but shall have to apply
to the Local Branch and to pay the subscription fixed by it
for Associate Members. They would enjoy all rights and privileges
of Membership of the branch except that of voting or holding
office. They would be entitled to receive only one copy of
the Journal of the Association as Branch Member.
D) INTERN MEMBERS:
i) All interns otherwise eligible and registered (Temporary)
with the various State Medical councils under Medical Council
of India Act may be enrolled as intern members for the period
of their temporary registration. These members will be considered
for regular membership on their obtaining full registration
after completion of internship. Intern members may have all
the privileges of membership of a local branch except I) right
of voting ii) right of holding any elected office in representing
the branch in any outside body in any capacity. ii) Intern
members shall have to apply to the local branches on a plain
paper and to pay the subscription fixed for them and shall
be eligible to fill M.A. forms after completion of internship
when they pay the subscription fixed fore the newly qualified
doctors for five years of their qualification (if applicable
) to the branch concerned for full year if they join the first
half and half of the subscription if they join in the second
half of the Association year.
iii) Intern Members shall pay the subscription fixed by the
local branch concerned for intern members (if applicable)
but the branch shall not change such intern members more than
fifty percent of the subscription payable by any new members
(within five years of qualification ) of the same branch.
The branch shall not be liable to pay any Head-quarter Fund
Contribution on account of its intern members. Branch or Branches
who do not pay H.F.C. in full on dates mentioned above are
liable to be suspended with regards to the privileges of membership.,
on the recommendation of State Branch to Headquarter Office.
1. F. ATTACHED MEMBERS:
Attached members, as per Rule 12-H shall pay the same subscription
as Direct Members and shall also be eligible to get themselves
attached to any Local Branch underwhose jurisdiction they
might be posted for the time being, without their having to
pay any other subscription. These attached members shall have
all the privileges of the members of such Local Branches except
the right of voting or holding office. Such members shall
also be governed by Bye-Laws 1 and 2 as regards the procedure
of selection as members and shall be entitled to receive the
Bulletin of the Association.
SUBSCRIPTION
2. BRANCH MEMBERS
Branch members shall pay their subscription to their Local
Branch according to the scale fixed by that Local Branch yearly.
The Local Branch shall pay the Headquarters Fund Contribution
(HFC) through the State Branch, at the rate fixed by Central
Council from time to time per head per year for all members
on its rolls (as per membership register maintained at the
Headquarters) in addition to the State Council/Working Committee.
The HFC shall be increased by Rs. 10/every fourth year i.e.
after completion of every 3 Association years and shall be
distribution in the proportion as prescribed in the Bye- Laws,
the next increase being due on commencement of the year 2004-
2005 Such contributions shall become due on the 1st April
and shall be paid in the case of all existing members in one
lump sum for the full year not later than the following 30th
April. Branch or Branches which do not pay their HFC in full
on date mentioned above are liable to be suspended with regard
to privileges of membership, on the recommendation of the
State /Branch. For new members joining the Association through
a Local Branch, the Branch shall pay full year's Headquarters
Fund Contribution and alongwith required additional State
Branch Contribution of the members join in the first half
of the Association year of half year's Headquarters Fund Contribution
if the members join in the second half of the Association
year.
3. Alternative methods for the collection of the H.F.C.
may be made by agreement entered into by the Headquarters
with the State, Local Branches at the request of the State
or Local Branch concerned.
DIRECT MEMBERS AND ATTACHED MEMBERS:
4. Direct Members and Attached members shall pay a subscription
of Rs. 130/- or any amount that is fixed by State council
in future per head per year which shall become due on 1st
April every year. Direct Couple members attached to Headquarter
shall pay Rs. 195/- New Direct and Attached members joining
the Association in the second half of the Association year
shall pay only Rs. 65/- for that half year.
ASSOCIATE MEMBERS:
5. Associate Members shall pay the subscription fixed by
the Local Branch concerned for Associate Members, but the
Branch shall not charge such Associate Members more than fifty
percent of the subscription payable by members of the same
Branch. The Branch shall not be liable to pay any Headquarters
Fund Contribution on account of its Associate members.
LIFE MEMBERS:
6. Direct Life Members shall pay a lump sum of Rs. 1995/-
or in case of Couple Life Members, Rs. 2925/- for both in
lieu of the yearly subscription, to the Headquarters direct.
The Central Council will fix the amount of HFC for Life Membership
form time to time, the present rate being Rs. 1500/- for single
member and Rs. 2250/- for couple life member, which will be
distributed under the various heads as per Bye-Laws. The Local
Branches will have the privilege of fixing their share of
life membership for which will be commensurate with the subscription
charged from the ordinary members of the Branch.
COLLECTION AND DISTRIBUTON OF SUBSCRIPTION
7. All the subscriptions and contributions are due in advance
on the 1st April every year subject to Bye-Laws 2-5.
8. If the subscription or contribution on behalf of any Members
is in appears, action may be taken as laid down in the Bye
-laws.
9. If a Branch Member leaves the area of his Branch permanently
and goes to another Branch, he must clear all the dues of
previous Branch and shall pay the subscription of the new
Branch for the remaining period of the Association year according
to the Rules of the new branch and the Headquarters Fund Contribution
shall be paid by the Branches proportionately, to the period
of Membership of each Branch counting it in half year. One
on account the new branch shall accept the intimation of the
transfer form any Member unless a clearance certificate is
produced from the previous branch showing that all the dues,
there to, have been paid up. The fact of transfer shall be
notified by the Branches to each other and Headquarter and
Journal Offices through the State or Territorial Branch or
Branches concerned.
10. In case of husband and wife both being members of the
same Branch, the couple shall pay between them one full subscription
and one half subscription for full Association year; and half
of the amount if the couple joints in the 2nd half of the
Association year; and shall be entitled to one copy of the
journal between them. The Headquarters Fund Contribution for
the couple shall be in the same proportion i.e., one and a
half.
11. A member enrolled at any time pay subscription for the
full year if the member is enrolled in the first half of the
Association year or subscription for the second half if he
joints in the second half of the Association year, irrespective
of the date of enrollment.
12. HFC received from Local Branches under state Branch: a)
The HFC of Rs. 100/- per Single Member and Rs. 150/- per couple
for full year shall be distributed as follows:
Single Members Couple Members
(Rs.)
(Rs.)
Headquarters 30.00
54.00
State /Territorial Branch 28.00
50.00
Journal Office 28.00
28.00
IMA Benevolent fund 3.50
6.50
Your Health 2.00
2.00
Apka Swasthya 2.00
2.00
IMA News 2.00
2.00
IMA International Activities 2.00
2.00
IMA Sp1. Cont. Fund 2.50
3.50
Total 100.00
150.00
(Effective from 1-4 -2001)
b) The membership fee of Rs. 130/- per Member received from
(a) Direct Member attached to Hqrs and (b) Direct Members
attached to State/Territorial Branch shall be distributes
as follows :-
Direct/Attached Direct/Attached Single Member Single Member
Attached to Hqrs to State /Terr.Br (Rs.) (Rs.)
Headquarters 88. 00
30.00
State /Territorial Branch ---
58.00
Journal Office 28.00
28.00
IMA Benevolent Fund 3.50
3.50
Your Health 2.00
2.00
Apka Swasthya 2.00
2.00
IMA News 2.00
2.00
IMA International Activities 2.00
2.00
IMA Sp1. Cont .Fund 2.50
2.50
Total 130.00
130.00
(Effective from 1-4-2001)
C) The Membership fee Rs. 195/- received from Direct Couple
Members attached to Hqrs/State/Territorial Branch shall be
distributed as follows:-
Direct /Attached
Direct Attached
Couple members
Couple members
Attached to Hqrs.
To State /Terr- Br.
(Rs.) (Rs.)
Headquarters 152.00
52.00
State /Territorial Branch ------
100.00
Journal office 28.00
28.00
IMA Benevolent fund 4.00
4.00
Your Health 2.00
2.00
Apka Swasthya 2.00
2.00 IMA News 2.00
2.00
IMA International Actt. 2.00
2.00
IMA Sp1. Cont. Fund 3.00
3.00
Total 195.00
195.00
(Effective from 1-4-2001)
13. a) In case of an individual Life Membership HFC of Rs.
1500/-
will be distributed as under:-
a) b) c) d)
When enlisted When enlisted When enlisted When enlisted Through
direct by Local directly directly through Local Br. Branch
under State/Terr. Hqrs. Attached to State/Terr. Branch Hqrs.
Branch
(Rs.) (Rs.) (Rs.) (Rs.)
Headquarters 870.00 450.00 450.00
870.00
State /Territorial B. ----- 420.00 420.00
---------
Journal Office 420.00 420.00 420.00
420.00
IMA Benevolent fund 52.50 52.50 52.50
52.50
Your Health 30.00 30.00 30.00
30.00
Apka Swasthya 30.00 30.00 30.00
30.00
IMA News 30.00 30.00 30.00
30.00
IMA International 30.00 30.00 30.00
30.00
Actt.
IMA Sp1. Cont. Fund 37.50 37.50 37.50
37.50
Total 1500.00 1500.00 1500.00
1500.00
(Effective from 1-4-2001)
b) In case of Couple Life Members, the life Membership HFC
of Rs. 2250/- will be distributed as under:-
a) b) c) d) When enlisted When enlisted When enlisted When
enlisted Through direct by Local directly directly through
Local Br. Branch under State/Terr. Hqrs. Attached to State
/Terr. Branch Hqrs. Branch
(Rs.) (Rs.) (Rs.) (Rs.)
Headquarters 1560.00 810.00 810.00
1560.00
State /Territorial B. ----- 750.00 750.00
--------
Journal Office 420.00 420.00 420.00
420.00
IMA Benevolent fund 75.00 75.00 75.00
75.00
Your Health 37.50 37.50 37.50
37.50
Apka Swasthya 37.50 37.50 37.50
37.50
IMA News 37.50 37.50 37.50
37.50
IMA International 37.50 37.50 37.50
37.50
Actt.
IMA Sp1. Cont. Fund 45.00 45.00 45.00
45.00
Total 2250.00 2250.00 2250.00
2250.00
(Effective from 1-4-2001)
C) IMA ACTION COMMITTEE CUM LEGAL AID IMA
Pb. State has imposed IMA Action Committee Cum legal aid
contribution oat the rate of Rs. 100/- for single member and
Rs. 200/- for couple member (both life and ordinary) at the
time of enrollment w.e.f. April 2000. Every member while enrolling
himself/herself will contribute towards IMA Action committee
as stated above along with H.F.C.
c) ENROLLMENT FEE:-
At time of enrollment in addition to subscription fee as
per rule 12 abc, 13 (ab) & c Each Single Member (Annual/life)
will contribute Rs.20/- and Couple Member (Annual/life) Rs.
30/- towards membership enrollment fee. Out of which 50% will
go to IMA Headquarters and remaining 50% will be state Fund.
14. The life membership fee amount received by Local Branch,
Headquarters and State branch and journal of IMA shall be
kept in separate account with a bank and shall be invested
separately by each on respectively. In case Any member changes
the branch, the original amount received by that branch shall
be paid by that branch to new branch which the member has
joined. This shall apply to change of Local Branch as well
as State branches as the case may be. On such transfer to
membership, the member shall have all rights as any other
member of branch he has joined including voting and holding
office. However, if there is any extra charge for any hospitality,
it will be the member's opinion to join it or not.
IMA COLLEGE OF GENERAL PRACTITIONERS
Member of the IMA shall be eligible to become members of the
IMACGP. On becoming the members of the College, they shall
be on the rolls of the college, in the list maintained at
the Headquarters of the college and also at the state faculty
and at Sub-faculty if such Faculty/Sub-faculty exist in the
area of their jurisdiction.
IMA Academy of Medical Specialities:
Members of the IMA may become members of the IMA AMS provided
they are eligible as per Rules and Bye-Laws of the Academy.
Those who become members of the Academy, shall be on the roll
of the Headquarters of the Academy and also on the roll of
the State Chapter and Local Branch Chapter if they exist.
TERMINATION OF MEMBERSHIP
15. A Membership may terminate by Resignation. A member may
at any time resign from his membership by giving 30 days notice
in writing to:
a) The Branch secretary, in case of the branch members.
b) The Honorary secretary General through the Honorary state
secretary in case of Direct member attached to a state branch.
The resigning members shall pay up all the dues against him
and the Secretary concerned shall put a statement of out standing
dues against the member or a clearance certificate if all
dues are paid along with his resignation to the Headquarters
for information and necessary action.
B) Membership may terminate by removal of name on Account
of Non- payment of subscription after due notice:
16. In case of Direct members suitable letters should be
sent by registered post, either from the Headquarters or the
State branch concerned before 1st March reminding the Member
that their next subscription would fall due on 1st April and
unless this was received in time, in their membership would
automatically ceases with effect from 1st April.
17. In case of Branch members, the branch shall be free
to make any Rules or Bye-laws it likes, about payment of its
dues by Members and for removal of their names on account
of non payment of subscription. When, however, i.e. Branch
decides to terminate or suspend the privileges of a Member
for this reason due information of the same shall be given
to the Headquarters and journal Office through the state branch
for necessary action including stoppage of Journal. The Branches
concerned shall however be responsible for payment of the
H.F.C. of such a Member for the period, his name has been
maintained in the membership Register.
18. MEMBERSHIP MAY TERMINATE BY
REMOVAL OF NAME ON THE GROUND OF UNDESIRABLE CONDUCT:
a) If the conduct of a member be deemed, by the State council
of a local branch prejudicial to the interest of the Association
or be calculated to bring the medical profession into disrepute,
the State council or the Local Branch, as the case may be
may ask him to submit a written explanation of his conduct.
In the event of the explanation being found unsatisfactory,
the member may be asked either to apologise or to resign from
the Association. If the member is agreeable, his apology shall
be given due consideration and in case of a branch member,
it shall be sent to the Headquarters through the state branch
if one exists, with a confidential note, giving details of
the case for future reference. In the event of the said member
refusing either to apologise or to resign when asked to do
so, a General Meeting of the Local branch shall be called
to consider the case and at least 7 days notice of the Meeting
shall be given to the member concerned and he shall be given
an opportunity to explain his conduct if he desire to do so.
If at the meeting ¾ of the members, present and voting record
their votes for removal of his name from membership, the resolution
shall be sent to the Headquarters through the State branch.
In the event of the Working Committee (Headquarters) concerning
with the resolution of the Local Branch by 2/3rd Majority
the working committee by a similar majority should determine
the nature of punishment which may be one of the following:
1. Censuring.
2. Debarring him from being nominated/elected for any office
of the Association or its State or Local branch for a specified
period.
3. Suspension from membership.
4. Removal of his name.
b) By removal of name on the ground of conviction in the Court
of Justice: 1pso facto (1) upon sentence after conviction
in a court of justice for any crime entailing moral turpitude,
2) upon being deregistered by any Medical council in India
on the ground of unethical conduct, from the date of deregistered,
and for the period of deregistration except in case of non-payment
of renewal of fee, if any, in the registering Council, or
3) upon forfeiture through misconduct of the medical qualification
by virture of which he became eligible for Membership.
c) In case of Direct members, similar procedure shall be followed
by the State Branch.
d) Any Local branch or the individual member does not abide
by the decisions of the State Council/State working committee
will be debarred from contesting the elections for any post
of IMA Punjab for the period of 3 years. After the expiry
of the period of 3 years, the 3 member committee constituted
by the State council will review such cases and will recommend
to the State council to restore the right of contesting the
Elections of IMA Punjab if their conduct is found to be satisfactory
by the committee so constituted.
RE-ADMISSION
19 a) Any member who has ceased to be a Member under Bye-laws
17-18 can be re-admitted on fresh application being made by
him and on payment of any dues out-standing against him on
the date when he had ceased to be a member. The State council
shall, however, have the power to remit a part or whole of
any outstanding dues against such a Member on the recommendation
of the branch concerned or in the case of a direct member
on its own initiative.
b) A member whose name has been removed under Bye-laws 18
a) may be readmitted on the expiry of two years or thereafter
provided his application for re-enrollment is supported by
ten members of the Association testifying to his good conduct
during the intervening period. He must also submit a written
apology acceptable to the State Council and the Branch concerned.
c) But in cases coming under Bye-laws 18 b) this readmission
would be possible only subsequent to such a person's name
being re-entered in the Medical Register.
FORMATION OF BRANCHES:
Local Branches: 20 A) A minimum of Ten persons, who are
eligible to be members of the Association as per Rule 12 and
who reside, practice or are employed in a place or its neighbourhood
may from them selves into a Local branch of the Association
by a resolution passed at a General Meeting of such persons,
convened for the purpose. The resolution with the names of
the office bearers of the new branch and the signed M.A. forms
and H.F.C as per Bye-laws shall be sent to the State branch.
The state branch shall consider the resolution, forward its
recommendations alongwith a copy of the resolution, the names
of the office bearers, M.A. forms and the Central quota of
H.F.C. to the Headquarters for final approval of the Branch
by the Working committee at its Next Meetings. Local branches
shall submit the Headquarters and Journal Office through the
State branch, an annual return of the members on their rolls
by the 30th April of each year, together with a list of defaulters,
a list of new members and a list of members who have left
the branches with their new addresses, if available, alongwith
a report of the activities of the Branches.
Four sets of computerized addressograph list shall by the
Journal Office at the end of Every Association year to the
State branch for onward supply of two sets to all Local branches.
Local branch shall make necessary corrections in the list
with additions, deletions and change of address, if any, in
both the copies. One copy of the corrected list shall be sent
to the State branch retaining one copy for its office record.
The state branch shall correct the two copies already in its
possession and send one copy to Headquarters and one copy
to the Journal office for mailing of Journal to the members
for the next Association year. A statement of membership strength
of the Branches shall be supplied alongwith the corrected
list. The corrected addressograph list shall be sent to the
journal office within a month of its receipt.
b) All Local branches in the State shall combine and form
themselves into a State branch and elect office-bearers of
the State branch. The formation of such a State branch shall
be communicated to the Headquarters for its approval. Local
branches, subsequently recognized by the Working Committee
in the jurisdiction of the State Branch, shall become constituent
Members of the State Branch.
TERMS OF OFFICE OF THE MEMBERS OF
THE STATE COUNCIL
21. A) The President and Vice President assume their offices
at the close of Annual state Council Meeting. In case the
new President and Vice presidents are not elected till the
Annual Meeting, the old incumbents will continue to hold the
office till their successor assume office as per rules. If
however, Vice President are elected the Senior Vice President
will officiate as President such time the new President is
elected.
B) All office bearers except the President and the two Vice
Presidents shall be elected by the State Council at its Annual
Meeting. They shall assume office after the first ordinary
Meeting following the Annual meeting of the Council at which
they were elected.
REPRESENTATION OF THE CENTRAL COUNCIL
22. A) Only those representatives of the branches whose names
are on the list maintained at the Headquarters at least 12
weeks before the date of the ensuing meeting of the Central
Council shall be entitled to attend it and only those who
are eligible to attend the Annual Meeting of the Central Council
shall be entitled to attend other meetings of the Central
Council held during the sessions of the Annual Conferences.
In case any of the Local branch Representatives is unable
to attend a Meeting of the Central Council, the President
of the Local branch may nominate any other member of the Local
branch to deputize for him for that particular meeting.
B) Special Representatives, may be elected or selected, whenever
deemed necessary by the State Council.
C) Casual vacancies, in case of ex-officio members as per
rule 18 (A) shall be filled by the State Council. In case
of elected members from local branches, they shall be elected
by the branch concerned. Such members shall hold office for
the remaining period the year.
TRAVELLING ALLOWANCES OF THE MEMBERS
23. A) The association shall contribute from the funds, one
first class train fare to the members of the State Working
Committee, State council Board of Management of the college
and Academy, Grievance Committee, and Bulletin committee,
Standing Committee, Election Commission, Special Committee,
Sub-Committee or Adhoc Committee appointed by the State council
or State Working committee or Board of Management of College
and Academy for attending meeting of the Committee or sub-committee.
First class train fare each way will also be paid to the organizing
Secretary and other office beares when travelling for organizational
work or on deputation. When such members are allowed any railway
concession, they shall be paid at the concession rates. In
special cases the Association may contribute, from its funds,
the actual traveling expenses by bus, car, air, steamer, scooter,
rickshaw etc. each way. Air fare may be allowed in urgent
cases with the permission of the President.
B) No member shall be entitled to payment of T.A. more than
once in accordance with the above rules for attending more
than one meeting held in a particular place on the same occasion.
C) The Branches inviting the President and other office
bearers of the Headquarters/State for attending their function,
shall pay one side fare in respect of the Journey.
D) The Association (Headquarter) shall contribute travel
expenses of its representatives nominated to important international
meetings which shall be met from its international Activity
fund.
GENERAL PROCEDURE OF MEETING
24. A) Minutes of all Meetings shall be correctly kept and
shall be duly confirmed at the following Meeting of the Working
Committee or the State council, as the case may be.
B) No resolution adopted or negatived at a Meeting shall be
reconsidered unless either 6 months have elapsed or 1/5th
of the Members of the Council or the Committee or Sub Committee
concerned sign a requisition for the reconsideration.
C) The Chairman of the Meeting may adjourn a Meeting, if deemed
necessary, particularly if the majority of the Members, present
are in a favour of adjournment. At the adjourned Meeting,
only the unfinished business of the meeting shall be transacted.
D) The Chairman shall in case of equality of votes, have,
a casting vote.
E) No business shall be transacted at a Special or Requisition
Meeting other than that for which the meeting is called.
F) A Notice may be served on any member either personally
through a servant of the association ion or by post under
certificate of posting.
G) If within half an hour or such time as decided by the President
or the Chairman, from the appointed time a quorum is not present,
the meeting, if an annual meeting or that convened on the
requisition of members, shall be dissolved, but in any other
case shall be stand adjourned for a period to be decided and
already notified by the Hony. State Secretary in the notice
of the agenda. At the expiry of the period specified, the
adjourned meeting will be held and at this meeting, the member
present, whatever their number, shall form the quorum and
shall carry on the business.
FUNDS OF THE ASSOCIATION:
Income:
25. The Funds of the Income of the Association shall be derived
from the following sources:
(A)
i) Headquarter Fund Contribution from the Branches on account
of the members on their rolls, as per Bye-laws.
ii) Subscription of life members.
iii) Special contribution or donations raised directly or
through the Branches.
iv) Contribution received from the Branch organizing the State
Medical Conferences as per Bye-laws.
v) Bequests received by legacies from persons who desire to
benefit the Association (vide Appendix 1).
vi) Interest on deposits.
vii) Rents etc.
viii) Such other sources as may be authorized by the State
council or the State working Committee.
ix) Income from the Bulletin and other publications of the
State IMA.
B) Investment and operation of Accounts:
a) The assets moveable and immoveable shall rest in the Indian
Medical Association, Punjab State and investment of different
funds shall be in the name of Indian Medical Association,
Punjab State Fund.
b) The funds of the Indian Medical Association Punjab State
shall be operated jointly by I) Hony. State Secretary or any
other members/ office bearers authorized by the State Council
and (ii) Hony. Financial Secretary /Treasurer or in his absence
or his inability to work, the President of Punjab State IMA.
c) The funds of the Association shall be administed in such
manner as directed by standing committee/working committee
for finance and immoveable properties as directed by the State
Council of Punjab State IMA.
RESERVE FUND:
26. There shall be a Reserve fund of Association. At least
25 per cent of the surplus at the State Office each year shall
be credited to this fund, in the following year. The Reserve
Fund shall only be drawn upon by a special resolution in a
Meeting of the State council, the notice of which shall have
been duly circulated and in which 3/4th of the Members present
vote in favour of the resolution or withdrawal.
EXPENDITURE :
27. The State Council shall, out of the funds of the Association
defray all ordinary expenses and shall pay rents, salaries,
wages and such other charges as may be necessary for carrying
on the work of the Association. It should be empowered to
spend money on scientific investigation, conference, prizes,
scholarships and for such other purposes as it may consider
advisable in furtherance of the objects of the Association.
DUTIES AND POWERS OF THE OFFICE BEARERS:
28. Office bearers shall act as per the decision, policy,
guidelines and directions given by the state council or working
committee.
PRESIDENT:
29. (A) Shall be chairman of all Meetings of State Council,
State Working committee and shall preside over any other committee
of which he may be a Member.
B) Shall preside at the Annual Conference and all Meeting
of the Association.
C) Shall guide and control the activities of the Association.
D) Shall regulate the proceedings of the meetings and Conference,
interpret the Rules and Bye-laws and decide doubtful points.
E) Shall in addition to his ordinary vote have a casting vote
in case of equality of votes.
NOTE:- In the event of an emergency arising by reason of
any course such as death, detention., resignation or absence
for a considerable period out of Punjab, of the President,
the President shall devolve upon Vice-Present who has obtained
the highest number of votes at the election, or in his absence
the Vice -President obtaining the next highest number. In
case of resignation by the President, it will become effective
when it is accepted by the State Working Committee/State council
Pending the acceptance of the resignation, the Vice-President
shall act as indicated above in case the President in unwilling
to function as such.
F) Incase any of representative of the State Council to the
Central Working Committee is unable to attend the meeting
the President may nominate any of the alternate members to
deputise for that particular meeting.
VICE-PRESIDENTS
30. A) Shall help in the organization of Branches by making
tours and addressing Members and other personnal etc.
B) The Vice-President receiving the largest number of votes
hall be called the Senior Vice-President and shall preside
at the Annual Conference in case the President is unavoidably
absent.
C) The Senior Vice-President, shall be the Chairman of Committees
and Sub-committees of which he is Member, in case the President
is not present.
D) The other Vice-President, in order of precedence based
on the number of votes they receive, shall take up the functions
of the Senior Vice-President.
THE HONORARY STATE SECRETARY:
31 A) The Hony. State Secretary with the help of Hony. Joint
Secretary and Hony. Other secretaries to whom specific jobs
may be allocated in the beginning of the year by him.
i) Shall have the overall change or all offices of the Punjab
State IMA.
ii) Shall conduct all correspondence.
iii) Shall have general supervision of accounts, pass all
bills for payment and sign cheques.
iv) Shall get prepared by the Honorary Financial Secretary/Treasurer
Annual statement of account duly audited by the Auditor for
adoption by the State Council.
v) Shall prepare a budget of all offices and get it passed
at the Annual Meeting of the State Council.
vi) Shall organize, arrange and convene meetings, conferences
lectures and demonstrations.
vii) Shall attend meetings of the State Council and Working
Committee and keep proceedings thereof.
viii) Shall be an ex-officio member of all committees.
ix) Shall maintain a correct and up to date Register of all
members of the Association branch wise.
x) Shall organize the Association with the help of the Hony.
Joint State Secretary and Hony. Organising Secretaries by
encouraging the establishment of branches where they do not
exist and creating a general interest in the association.
xi) Shall bring any matter which he considers necessary in
the interest of the Association to the notice of the State
Council or State Working Committee for guidance and decision.
xii) Shall represent the State IMA in legal matters and court
cases personally and/or through lawyer (s) appointed by the
council.
B) THE HONY. JOINT STATE SECRETARY AND OTHER SECRETARIES:
i) The Hony. Joint State Secretary shall help the Hony.
State Secretary in all his work in looking after the offices,
in conducting correspondence, in preparation of agenda of
meetings in preparing statement of accounts etc. He shall
act for the Hony. State Secretary in his absence and do other
duties as given in the constitution of Punjab State IMA or
assigned by the State council/working Committee /President.
ii) The other Secretaries shall help the Hony. State Secretary
in organizing Branches of the Association where they do not
exist besides doing duties as given in the constitution of
IMA Punjab, and in furtherance of the cause the Association
generally as directed by the Hony.Jony. Secretary /President/Working
committee and State Council.
THE HONORARY TREASURER:
32. A) Shall receive all monies of the Association and deposit
them in a bank or banks approved by the State Council to the
credit of the Association and operated jointly by the Hony.
Treasurer and the Honorary State Secretary. These or part
of them may, | 
